Please read the following checklist, fill in the application form completely and provide the original documents plus 1 simple copy (only complete applications can be processed!)
Submission of the following documents does not guarantee that a visa will be granted.
Please sort the documents exactly in the following order:
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| · 1 duly completed visa application form for a Schengen visa (short-term visa) - please open the online application form Videx (www.videx.diplo.de) - fill it in fully and correctly in English or German - download the completed form as a PDF-file, then - print it (should be 7 pages including a barcode on the last page) - date and sign it |
| 1 recent passport photograph according to biometric specifications
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| Original passport or travel document valid for at least 3 months after the intended date of departure from the territory of the Schengen area. The passport/travel document must contain at least two blank pages and must have been issued within the last 10 years.
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| Provide a copy of a) the passport data page, b) previous Schengen visas within last 3 years and c) valid USA/UK visas if available. |
| For non-Namibian citizens: Proof of legal residence in Namibia, which allows reentering Namibia upon the end of the journey. Original plus 1 copy of Permanent Resident card and re-entry permit.
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| A letter of invitation from the applicant’s business partner in Europe stating the purpose and duration of the business trip. The letter has to be signed by the person in charge. A scan, copy or fax can be accepted.
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| If the applicant is attending a conference, a confirmation letter and payment receipt is needed. |
| A quotation for a round-trip airline ticket with the applicant’s name (no final booking needed).
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| A travel itinerary including hotel accommodation reservation or similar confirmation of accommodation for the entire trip in the Schengen area (no final booking needed). |
| Travel/medical insurance with policy wording (coverage for medical expenses/repatriation/pre-existing: EUR 30,000, valid for the entire Schengen area for the duration of the applicant's planned stay). It is a requirement that claims against the insurance company must be recoverable in a Member State. The insured party, policy validity period, geographical coverage and schedule of benefits must be mentioned in the policy schedule/certificate.
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| An original letter from the applicant’s employer, stating the details of the applicant, employment duration, designation, salary, purpose and duration of travel. If applicable, the company should confirm taking full responsibility for all expenses. Students must provide proof of enrolment at an educational institution. An original letter from the school, signed and dated (with permission of absence or confirmation of school holidays) is necessary. Other proofs of living circumstances (title deed, lease contract etc.) may be requested (For example: Pensioner shall also provide proof of pension). |
| Self-employed applicants must provide the original business registration.
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| Proof of the applicant's personal financial circumstances (original latest 3 months of bank statements) from a local account and a bank confirmation letter. Statements need to have a bank letter head with the name of the account holder and need to be originally stamped by the bank. Online transaction records without account holder’s names and not on bank letter head are not accepted.
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| Proof of financing for the planned trip (original latest 3 month bank statements) from a local account with sufficient funds reflecting in credit of the company/person that finances the trip.
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